Features
Your asbestos and hazardous materials information shouldn't live across spreadsheets, shared drives, paper trails or contractor emails. Octfolio brings together assets, audits, registers, documents and contractor workflows into one connected system so compliance questions get answered in seconds, risk decisions are made with confidence, and nothing falls through the cracks.
Your Entire Portfolio Status, At a Glance
- Real-time risk and audit status across all assets
- Interactive metrics that you can click to drill down immediately
- Default asbestos views for friability, damage and audit progress
- Customisable widgets per role e.g. WHS, facilities, executive etc.
High-risk assets and overdue audits appear the moment you log in. No manual collation, no chasing updates, just the information your team needs to act. As your compliance program matures, you can track improvements over time. Fewer high-risk items, greater audit coverage, giving you something concrete to demonstrate to your board or management.
Your Reports, Configured Once and Reused Forever
- Save filtered views for recurring tasks like monthly reporting
- Public or private sharing across teams
- One-click export that mirrors exactly what’s on screen
- Full data ownership — extract everything, anytime, no barriers
Your reporting stays consistent without the admin burden. Audit requests get answered in minutes and stakeholders always get exactly what they asked for. For decentralised teams, role-specific views mean local and regional managers stay across what matters to them, without needing to request reports from head office.
Your Entire Portfolio, Structured the Way You Operate
- Flexible hierarchy built to match your operational model
- Risk bubbles up from room to building to portfolio automatically
- Custom asset types to reflect your specific environment
- Asset overview pages with all key metadata in one place
When everything is structured properly, you stop second-guessing what you’re responsible for. When someone asks “what’s the status of that site?” you have the answer immediately, with the risk context to back it up. When renovation or maintenance work is planned, the risk picture at every level is already there, so decisions are made with a strong evidence base.
Every Audit, Tracked From Planning to Published
- Full lifecycle tracking: planned → scheduled → in progress → completed
- Re-audits inherit prior records so continuity is never broken
- Built-in QA and approval workflows with named attribution
- Version control and full audit trail throughout
- Auto-PDF generation and direct publish to SafetyPages
You get a defensible compliance trail that holds up under scrutiny. Registers are updated once records have been approved and a new register published, with named attribution at every step so you always know who did what and when. No gaps, no ambiguity, just a clear, continuous record across every asset in your portfolio.
Every Document, Always Where You Need It
- Asset-level and portfolio-level document libraries
- Custom libraries aligned to your internal policies or additional WHS needs
- Hierarchical nesting so documents follow your asset structure
- Fast search and retrieval when seconds count
Find what you need immediately, especially in an emergency or audit. Documents are tied directly to the assets, records and samples they belong to, so you always have the right version, in the right place, when it matters most.
Every Material, Every Version, Always Traceable
- Approved and unapproved states where only approved records appear in registers
- Linked lab results and sample data against every record
- Automatic risk updates when assessments are confirmed
- Powerful filtering across your entire portfolio (e.g. all friable materials across 100+ sites)
- Direct photo-to-record linkage for instant visual confirmation
You don’t lose any data when contractors or staff change, and you have a clear evidence history for audits and reviews. When it’s time to plan removals, you can filter by material type, risk level or location across your entire portfolio, so efforts are targeted, prioritised and defensible.
Your Portfolio Risk, Visible Geographically
- Visual risk display across your entire asset portfolio
- Interactive asset cards with identification photos
- Zoom and navigate to pinpoint exact locations
Geographical clusters of high-risk areas become immediately visible. For large or geographically dispersed portfolios, you get an essential view for prioritising site visits and communicating portfolio status clearly to stakeholders.
Your Transparency Obligations, Met Without the Admin
- Embeddable into your organisation’s website
- Linkable directly from work orders or GIS systems
- Controlled visibility so you decide exactly what’s searchable
- Usage analytics for your reporting
Every time a contractor finds what they need without calling you, that’s time saved. Every time a transparency obligation is met automatically, that’s risk reduced. Public Search turns a reactive admin burden into a proactive, self-serve system that works without you.
Asbestos & Risk Compliance SearchLet Us Show You Around
The real experience starts when you see it live. Book a demo and we'll walk you through the platform at your own pace, with your questions and your portfolio in mind.